To focus on growing yourself, delegate more if you can. To put us in the position to grow our business and careers, we should spend most of our time working on important and not urgent tasks and delegate all that is urgent but not important. Important tasks are achieving our long-term goals are often not urgent. Urgent tasks demand an immediate and fast reaction and are usually associated with dealing with someone else's deadlines. It is essential to understand the difference between important and urgent tasks. This method requires group tasks and activities into four priorities based on urgency and importance and plans them ahead of time, before the next productive day.
Otherwise ( Total Priority is not 5), return ?.Dwight - Priority Task Matrix is a task management solution based on the Eisenhower principle, helping you filter tasks by urgency and importance and concentrate on what matters to you.Add a Formula property that returns specified emojis for each possible Total Priority: if(prop("Total Priority") = 2, "?", if(prop("Total Priority") = 3, "?", if(prop("Total Priority") = 4, "⭐⭐⭐", if(prop("Total Priority") = 5, "☕☕", "?")))) Here’s how the formula works:.Hide Impact Priority, Effort Priority and Total Priority.Write a formula that adds Impact Priority and Effort Priority: add(prop("Effort Priority"), prop("Impact Priority")) Add a Formula property named Total Priority.Write a similar formula that returns 1 for low-effort tasks, 2 for medium-effort tasks, and 3 for high-effort tasks: if(empty(prop("Effort")), toNumber(""), if(prop("Effort") = "Low", 1, if(prop("Effort") = "Medium", 2, 3))) Add a Formula property named Effort Priority.Otherwise ( Impact is neither “Low” nor “Medium”), return 1.
If Impact is empty, return an empty number. Write a formula that returns 1 for high-impact tasks, 2 for medium-impact tasks, and 3 for low-impact tasks: if(empty(prop("Impact")), toNumber(""), if(prop("Impact") = "Low", 3, if(prop("Impact") = "Medium", 2, 1))) Here’s how the formula works: Add a Formula property named Impact Priority. Give it three options: “High,” “Medium” and “Low.” To prioritize your tasks with the Marie Matrix: Each can be low, medium or high the higher the impact and lower the effort, the higher the priority. Otherwise ( Urgent is unchecked), return “Eliminate.”Ĭhampioned by renowned Notion user Marie Poulin, the Marie Matrix considers the impact and effort of tasks. If Urgent is checked, return “Delegate.”. Otherwise ( Urgent is unchecked), return “Schedule.”. 
Compose the formula for Priority: if(prop("Important"), if(prop("Urgent"), "Do", "Schedule"), if(prop("Urgent"), "Delegate", "Eliminate")) Here’s how the formula works:. Add a Checkbox property named Important. Start with a Tasks database viewed as a Table. To prioritize your tasks with the Eisenhower Matrix: Not urgent and not important: Eliminate it.Īpply the Eisenhower Matrix to Your Notion Tasks. This will give you one of four actions for each task: With the Eisenhower Matrix, you indicate the importance and urgency of each task: Prioritize with the Eisenhower Matrix What’s the Eisenhower Matrix? The test expression, which evaluates to true or false.įor example: if( 2 < 3, "Yes", "No" ) → "Yes" Comparison Operatorsįor the first argument - the test expression - you can use comparison functions, such as test(), or comparison operators, which you’ll find in The Notion Formula Cheat Sheet. By nesting if() functions, or placing them within one another, you can specify actions for numerous conditions. The if() function allows you to perform an action if a condition is met, or another action if the condition is unmet. If you’re new to Notion formulas, consider starting with Meet Notion’s Formula Property. By pairing the if() function with a prioritization matrix, you can automatically prioritize your tasks to boost your productivity even further. Notion’s wide versatility makes it a powerful tool for managing tasks. Dissect it for your own knowledge, or simply adapt its contents for your own needs. This guide details the development of the Automated Task Prioritization template.
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